Professional-grade tools for property management firms
Everything in Society, plus owner portals, distributions, PDC management, management fees, insurance, valuations, full accounting, and subscription billing — purpose-built for PMFs
Built for Professional PMFs, Not Just Landlords
Buildium, AppFolio, and DoorLoop serve single-property landlords. WBMS/HMS is built for professional management firms handling multi-building portfolios.
PDC Management Pipeline
Full post-dated cheque lifecycle with GAAP double-entry: receive, deposit, clear, bounce, redeposit. Undeposited Funds (1020) accounting bridges cheque receipt and bank clearance. Not available in any competing platform.
Prospect CRM → Screening → EJARI
End-to-end leasing pipeline: prospect capture with auto-advancement, Plaid income verification, Turn background checks, AI scoring algorithm, and EJARI tenancy registration for MEA compliance.
Built-in HR & Salary Advances
Full HR module: employees, departments, designations, attendance, leave management, salary advances, and payroll processing with automatic journal entries to accounting.
Commission Payouts & Clawbacks
Register sales agents, track commission agreements, auto-calculate with withholding tax, handle clawbacks on cancelled deals. Fully integrated with owner distributions and accounting.
Security, Gate Pass & QR
Visitor registration with pre-approval, QR-coded gate pass printing, security incident reporting, patrol log entries, and blacklist management across all managed properties.
Owner Financial Health Score
Composite 0–100 score per property: occupancy, collection rate, NOI trend, AR health. Radial gauge with grade breakdown. No competing platform offers owner-level financial scoring.
All 700+ society features are included. These PMF-exclusive modules add professional-grade capabilities for property management firms managing multiple owners and buildings
Owner Portal
- Dedicated owner dashboard with financial health score
- Year-over-Year income comparison with sparklines
- AR aging, collection rate, NOI trend charts
- Property valuation history with market trends
- Tenant payment behavior per unit (stacked bar chart)
- Property performance comparison table
Tenant Portal (PMF)
- PMF-managed tenant portal with unit assignment
- View & pay invoices, download receipts
- Submit maintenance requests & track status
- Facility bookings with real-time availability
- Complaint submission with updates
- Document access & communication
Owner Distributions
- Automated profit/loss distribution per owner
- Multi-unit owner consolidation
- Distribution approval workflow
- Historical distribution records
- Payment tracking per distribution
- PDF distribution statements
PDC Management
- Post-dated cheque deposit tracking
- Cheque status: pending, deposited, cleared, bounced
- Automated deposit date reminders
- Bounced cheque handling & re-presentment
- Bank reconciliation integration
- PDF PDC register reports
Management Fee Agreements
- Per-building & per-owner fee structure setup
- Percentage-based & fixed-fee models
- Auto-calculation on rent/income collection
- Monthly/quarterly/annual fee invoicing
- Fee waiver & discount management
- Retroactive fee adjustment with audit
Insurance Management
- Property insurance policy registry
- Policy types: building, contents, liability, flood
- Expiry alerts & renewal reminders
- Premium payment tracking
- Claim filing & status tracking
- Insurance certificate generation
Property Valuations
- Per-unit & per-building valuation tracking
- Historical valuation with trend comparison
- Automated market adjustment factors
- Bulk valuation import from CSV
- Valuation reports with charts
- Owner-visible valuation history
Full Accounting Suite
- Chart of Accounts, Journal Entries, General Ledger
- Trial Balance, P&L, and Balance Sheet
- Comparative financials across fiscal years
- Multi-company P&L consolidation
- Fiscal year management with opening balances
- Custom report builder
PMF Staff Management
- PMF-specific RBAC with dedicated roles
- Granular permission system per module
- Staff member profiles with access history
- Role-based sidebar menu rendering
- Permission audit trail
- Bulk role assignment
Company Documents
- PMF document repository with categories
- Upload: contracts, registration, tax, compliance
- Version tracking with upload dates
- Staff-only access control
- Document expiry monitoring
- Secure download with audit logging
Payment Gateway Config
- Per-PMF gateway setup (Stripe, PayPal, JazzCash)
- Live & sandbox mode switching
- Webhook endpoint management
- Transaction fee tracking
- Payment method restrictions per building
- Automated reconciliation
Subscription & Billing
- PMF plan management with tiered pricing
- Free trial with automatic expiry handling
- Plan upgrade/downgrade with proration
- Subscription invoice auto-generation
- Promo codes & discount coupons
- Feature flag gating per plan
Prospect CRM
- Prospect pipeline with full status workflow
- Staff assignment & activity timeline
- Communication log & source tracking
- Convert prospect to tenancy
- Notes & follow-up history
- Pipeline analytics & conversion reports
Tenant Screening
- Scoring algorithm with customizable criteria
- Plaid income verification integration
- Background & identity document checks
- Decision workflow: approve, reject, conditional
- Screening criteria configuration & pricing
- Tenant-initiated screening requests
Tenancy Contracts / EJARI
- Lease & tenancy contract creation with templates
- EJARI registration status tracking
- Contract activation, renewal & termination
- Print-ready PDF with PMF branding
- Unit assignment & tenant onboarding
- Contract expiry alerts & history
Tax Compliance (1099/W-9)
- 1099-NEC/MISC recipient tracking
- W-9 form collection & secure storage
- Annual filing summaries per vendor
- 1096 transmittal form generation
- IRS filing status tracking
- Vendor tax reports with year-to-date totals
Polls & Surveys
- Create polls with multiple choice options
- Publish to residents with notifications
- Real-time voting & results
- Draft, active, and closed status workflow
- Participation reports & history
Need a full overview of all features? View All Features
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